Make repeat wholesale ordering easier to manage.
Wholesale Hub is a proposed B2B ordering system where suppliers maintain their catalogues and trade terms, buyers send clear orders, and both sides can follow supplier acceptance and order progress.
Clearer orders from the first request to the final update.
01
Spend less time rebuilding the same order
Buyers could work from an approved catalogue with clear pack sizes, trade prices and minimum-order rules. That could reduce repeated questions and missing details when placing a familiar order.
02
Give suppliers a request they can act on
Consistent item identifiers, quantities, options and buyer details would make an incoming request easier to review. Suppliers would keep control of what they accept, change or decline.
03
Make the next action visible to both sides
An agreed order status would show whether a request is awaiting review, accepted, being prepared or handed onward. Visible changes and an assigned contact could reduce uncertainty when availability or fulfilment changes.
The pilot would test whether one agreed ordering process reduces clarification and repeat entry. The outcome depends on catalogue quality, supplier participation and how much work still happens in existing systems.
A shared order record, with supplier acceptance built in.
Start with businesses that agree to take part. Each supplier's catalogue, commercial terms and operating process need an authoritative source and a clear person responsible for keeping them current.
Place a business order
Open an approved supplier catalogue
The buyer signs in with the access agreed for their business. They see the supplier's available catalogue, applicable trade prices, units and order conditions. Access would not imply approval to trade with every supplier.
Build and review the request
Choose items and quantities, then review pack sizes, minimum quantities, minimum order value and any stated availability. The system would explain which conditions need attention before the request can be sent.
Receive the supplier's decision
The supplier accepts, declines or proposes a change. Buyers would be asked to confirm material changes under the agreed process. Sending a request is distinct from confirmed stock allocation or an accepted order.
Follow the agreed order status
The buyer can check the latest confirmed progress and respond to a query. Collection, delivery, payment and any cancellation would follow the terms agreed with that supplier rather than an assumed platform-wide service.
Maintain and fulfil incoming orders
Maintain the catalogue and trade rules
The supplier updates products, pack sizes, eligible buyer prices, minimums and availability through the agreed source. A supported import or connection could be assessed; ownership of updates remains explicit.
Review and accept the request
Staff check quantities, current terms and fulfilment options before accepting. A shortfall, changed price or proposed substitution is recorded and sent back for the buyer's decision where needed.
Pass the accepted order onward
Use a staff screen or a supported connection to the existing order system. Record when manual entry is completed so staff do not process the same request twice. An unsupported connection is not treated as a successful handoff.
Confirm progress and resolve changes
Staff update preparation and collection or dispatch from actual activity. Returns, shortages and cancellations would link to the original order, with responsibility for any resulting credit or correction agreed separately.
Start with the relationships and systems you already use.
Wholesale Hub would support a scoped ordering arrangement. It does not establish supplier participation, buyer approval or a functioning marketplace merely by being listed here.
01
A supplier's own ordering portal
Begin with one supplier and its approved business buyers. Define the catalogue, customer-specific pricing and acceptance process around that supplier's operation before considering a broader setup.
02
A selected group of suppliers
If several suppliers choose to participate, let buyers find their agreed catalogues in one place. Orders, terms, acceptance and fulfilment would remain clearly separated by supplier.
03
Manual handoff or a supported connection
Staff could review orders in Wholesale Hub and enter them into an existing system, or use a connection that has been checked for the required workflow. Count manual entry, catalogue upkeep and reconciliation when assessing the benefit.
Prove one complete ordering cycle first.
Choose a limited catalogue and businesses willing to test the process together. Record the current work and agree what an improvement would look like before starting.
- 1
Agree the catalogue and trading process
Map how orders are currently placed, accepted and fulfilled. Identify the authoritative product, price and stock sources, eligible buyers, minimums and responsibility for every status update.
- 2
Test real requests within an agreed scope
Run a limited set of orders with the participating businesses. Check changed availability, minimum-order failures, supplier decisions, manual handoffs and buyer confirmation before expanding the catalogue.
- 3
Review effort and order accuracy
Compare the pilot with the usual ordering process, including catalogue upkeep, re-entry and exception handling. Review whether both sides have a clearer record and which connections or changes would be worthwhile next.
What we would measure together
- Buyer and supplier handling time from creating a request to confirmed acceptance.
- Clarification requests, missing item details and order corrections.
- Price, pack-size, minimum-order and stock discrepancies identified during review.
- Duplicate requests or handoffs, rejected orders and proposed substitutions.
- Catalogue maintenance, manual re-entry and reconciliation effort.
- Completeness and timeliness of status updates, with feedback from both sides.
Before you decide.
Would every buyer see the same wholesale prices?
The pilot would define who can view each catalogue and which trade prices apply to each approved buyer or buyer group. Prices and account permissions would come from the supplier's agreed source rather than a public default price list.
Would the catalogue guarantee that stock is available?
Availability is only as current as its agreed source. The page would distinguish a stated stock position from confirmed supplier acceptance or allocation. Update frequency, reservations and how shortages are handled need to be tested with each participating supplier.
Can it handle pack sizes and minimum orders?
The proposed scope includes units, pack quantities, minimum item quantities and minimum order values where needed. The pilot would agree the supplier's actual rules and test how buyers are shown any unmet condition before submission.
What happens if a supplier changes or declines an order?
The supplier's response would be recorded against the request. A changed price, quantity or substitution would need the agreed buyer confirmation before being treated as accepted. A submitted order would not automatically become a promise of supply.
Would Wholesale Hub collect payment or deliver the goods?
The initial scope is ordering, acceptance and shared progress. Payment, invoicing, collection and delivery responsibilities would be agreed for the pilot and could continue through each supplier's existing process. Additional services or connections would need separate scoping.
Is there already a supplier network we can join?
This is a proposed pilot, with no confirmed supplier network offered by this page. Participating businesses, buyer access, system connections, operating responsibilities and pricing would be agreed before use. Registering interest does not place an order or commit either side to trade.
Project scope
Wholesale Hub is a proposed B2B ordering system connecting supplier-maintained catalogues, approved buyer access, applicable trade prices, pack sizes, minimum-order conditions and supplier decisions. The scope would provide a shared record of each request, its confirmed acceptance and subsequent progress. A pilot would choose the authoritative product and availability sources, manual or supported system handoffs, update responsibilities and the way shortages, substitutions, returns and cancellations are handled. Supplier participation, payment arrangements, fulfilment services and commercial terms would be agreed for the chosen pilot rather than assumed across a network.
- Stage
- Proposed pilot
- Project by
- Coding Reality
- Scope and pricing
- Supplier and buyer access, catalogue preparation, trade pricing, minimum orders, stock sources, supported connections and operational responsibilities would be scoped for a pilot. Setup and ongoing charges would be agreed separately. No supplier network, transaction volume or fixed price is being offered.
Where does wholesale ordering create extra work for you?
Share how your business buys or supplies goods and what would make the process clearer. Your interest can help shape a focused Wholesale Hub pilot.
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